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Understanding Mail Merge

Mail merge involves taking information from one document—the data source—and combining it with another document—the main document. The data source is a document, spreadsheet, database, or other type of file that contains the variable information (such as names, addresses, and phone numbers) that changes from one merged document to the next. The main document contains the text that does not change, as well as merge fields, which are placeholders that indicate where Word should insert the variable information from the data source. When you merge the data source and the main document, Word creates one copy of the main document for every set of information in the data source, inserting the data source’s information in place of the merge fields.


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