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Chapter 26. Managing Facilities with Spa... > Formatting the Data in Your Space Pl...

Formatting the Data in Your Space Plan

If you want just a simple seating arrangement, your space plan might be complete as is. However, you can refine the drawing to serve other purposes as well. You can color-code spaces to show at a glance how they’re used, which employees are full-time, or even which rooms contain printers. And you can use the labeling feature to change the wording that appears on shapes. For example, if the IT department wants to see which computers in a floor plan need to be upgraded, you could label each office space with the amount of RAM in its computer.

Color-Coding Shapes

Suppose you want to see where different departments are located on a floor or which offices contain a particular type of equipment. If you’ve entered custom property data for the resources in your space plan, you can take advantage of the Color By Values command on the Plan menu to add color to shapes automatically. For example, space shapes include a custom property for department. You can use the value of that property to specify the color of spaces, so that shapes representing employees in the Administrative department appear in green and those in Engineering appear in blue, as Figure 26-22 shows. In addition, you can add a legend to your floor plan that shows the meaning of each color you use. Visio places the legend in the lower right corner of the drawing.


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