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Protecting File Settings

To ensure that styles, shapes, backgrounds, and other settings you specify for a drawing, stencil, or template file are not changed, you can password-protect a Visio document. With the Protect Document command, you can supply a password to prevent others from changing any of the following elements:

  • Styles Users can apply styles but can’t create or edit them.

  • Shapes Users can’t select shapes. You must also select From Selection in the Protection dialog box (Format, Protection).

  • Preview Visio won’t update the preview image for the file. This option applies prima-rily to templates, which display a preview in the Choose A Drawing window.

  • Backgrounds Users can’t delete or edit background pages.

  • Master Shapes Users can drag masters from stencils but can’t create, edit, or delete master shapes.


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