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Inserting Fields

When you want to insert a field into your document, start by choosing your location. You can add a field to the body of your document or you can insert a field in a header or footer. The process for adding a field is as follows:

1.
Place the insertion point where you want to add the field.

2.
Choose Insert, Field. The Field dialog box appears.

3.
Click the Categories arrow and choose the category of field you want to add. Table 31-1 lists the various categories and provides a description of each.

Table 31-1. Field Categories
Field CategoryDescriptionField Codes
Date And TimeFields for entering, editing, printing, and saving the current date and time. These fields cannot be modified by an end user.CreateDate
Date
EditTime
PrintDate
SaveDate
Time
Document AutomationFields for comparing documents, moving to another section, starting a macro, or printing.Compare
DocVariable
GoToButton
If
MacroButton
Print
Document InformationFields for inserting information automatically, including author name, document properties, file name, keywords, template, and the number of characters, pages, or words.Author
Comments
DocProperty
FileName
FileSize
Info
Keywords
LastSavedBy
NumChars
NumPages
NumWords
Subject
Template
Title
Equations And FormulasFields for adding formulas or entering an offset amount, scientific equation, or symbols.=(Formula)
Advance
Eq
Symbol
Index And TablesFields for entering index and table of contents entries. You can enter the codes from within the Field dialog box or allow Word to insert them automatically as you create the index or TOC.Index
RD
TA
TC
TOA
TOC
XE
Links And ReferencesFields for inserting text phrases and pictures and including links to various reference items, such as footnote references, literal quotes, pictures, bookmark text, and paragraphs.AutoText
AutoTextList
Hyperlink
IncludePicture
IncludeText
Link
NoteRef
PageRef
Quote
Ref
StyleRef
Mail MergeFields for inserting merge fields, including address book data, greeting lines, database records, and more. You can also use ASK and FILL-IN fields to prompt users to enter information.AddressBook
Ask
Compare
Database
Fill-In
GreetingLine
If
MergeField
MergeRec
MergeSeq
Next
NextIf
Set
SkipIf
NumberingFields that insert automatic numbering of document pages and sections, as well as bar codes and list items.AutoNum
AutoNumLgl
AutoNumOut
BarCode
ListNum
Page
RevNum
Section
SectionPages
Seq
User InformationFields that insert user information, including addresses, initials, and names.UserAddress
UserInitials
UserName


4.
Select any options you want to apply to the selected field, and click OK to add the field (see “Choosing Field Options” on page 869 for more information).


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