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Chapter 30. Performing Mail Merges > Adding Merge Fields

Adding Merge Fields

So now you’ve selected the document you want to use and you’ve identified the people to whom you want to send it. The next step involves adding the placeholders in the document where the data will be inserted for the individual recipients. When you click Next and the Mail Merge Wizard displays the page on which you create the letter for your merge operation, you see the following merge fields that can be inserted in your document:

  • Address Block Displays the Insert Address Block dialog box so that you can add the name, street address, city, state, and postal code at the insertion point.

  • Greeting Line Displays the Greeting Line dialog box, allowing you to select the salutation you want to use as well as the format for the recipient name.

  • Electronic Postage Enables you to work with electronic postage if you’ve installed that feature.

  • Postal Bar Code Displays the Insert Postal Bar Code dialog box so that you can choose the field after which you’d like to display the postal bar code.

  • More Items Displays the Insert Merge Field dialog box, giving you the option of adding more fields to your main document.


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