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Chapter 30. Performing Mail Merges > Creating a Directory - Pg. 795

Performing Mail Merges Tip 795 Turn a merge document into a normal document If you want to change a form letter or merge document back into a standard Word document, simply display the document and then click the Main Document Setup button on the Mail Merge toolbar. When the submenu appears, click Normal Word Document, and then click OK. The document is then displayed as a normal document without the marked fields in place. Creating a Directory All the merge operations in this chapter thus far have covered ways you can take multiple data items and plug them into documents you can replicate easily. There will be times, however, when you will want a complete listing of the records in your source file. You might, for example, want to keep a listing of all the people you sent a catalog mailing to in fall 2003. To create a directory of records from your data source, you can use the Mail Merge Wizard. Here are the steps: 1. 2. 3. Start the wizard by choosing Tools, Letters And Mailings, Mail Merge. The wizard opens in the task pane. In the Select Document Type section, click Directory. Click the Next link. In the Select Starting Document section in step 2, choose whether you want to use the current document, select a template, or open an existing document for your directory. Click the Next link. In the Select Recipients section in step 3, choose your data source by opening an existing file, using your Outlook Contacts list, or typing new source data. Again, click the Next link. 4.