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Chapter 30. Performing Mail Merges > Getting an Overview of Mail Merge

Getting an Overview of Mail Merge

Using Word’s Mail Merge feature, you can create letters, faxes, e-mail messages, envelopes, labels, and directories once and use them many times. The merge process is basically the same for all document types. The Mail Merge Wizard will walk you through the following basic steps, regardless of the document type you’re creating:

1.
Select the document type you want to create. In this step, you tell Word whether you want to create a letter, e-mail message, envelope, labels, or directory.

2.
Choose the document you want to start with. Here you select or create the file you want to use as the merge document.

3.
Select the recipients. In this step, you choose your data list from an existing file, type data in the data source file, or select your Outlook Contacts list.

4.
Write your letter (or e-mail message) and add the necessary merge fields.

5.
Preview the merge operation and make any last minute changes.

6.
Merge the document and the data source and print or send the results.


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