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Editing Tables

Getting the data into table form is only half the battle. Once your data is entered, you’ll no doubt want to reorganize it, edit it, add to it, and delete some of it. That means adding rows and columns—perhaps moving the rows you already have—and deleting others. You might decide to rearrange the order of columns, which means moving data from one side of the table to the other. That’s where Word’s formatting features come in.

Displaying Table Formatting Marks

One of the secrets in moving and editing table data successfully lies in seeing the unseen. Each table cell, row, and column is given a marker that delineates the end of the items in the table format. When you move, copy, or paste information, these unseen markers might go along, giving you unexpected results at best, or overwriting your existing data at worst. To display the hidden marks in your current Word table, select the table by clicking the table move handle and then click Show/Hide on the Standard toolbar. The various table formatting marks will appear, as shown in Figure 13-5.



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