• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint
Share this Page URL
Help

Chapter 28. Addressing Document Protecti... > Removing Personal Information and Hi...

Removing Personal Information and Hidden Data

One easy security measure you can take when sharing documents with others is to remove information you don’t intend others to see. For example, you can remove personal information so that people who view your document won’t be able to see the names of reviewers, the author of the document, and so forth. If your document contains other hidden information, such as version information or changes recorded by Word’s fast save option, you’ll want to eliminate that information as well. If you don’t delete hidden information, other people who view your document might see information you’d rather they didn’t, especially if they save your Word document in another file format (because information hidden in a Word document doesn’t remain hidden when a Word document is saved in another format and viewed in another application). In the next few sections, we’ll take a more detailed look at ways in which you can clear unnecessary personal information from documents before you share the documents with others.

In addition to removing personal information, removing version information, and removing fast save data, you might want to remove hidden text and accept or reject any tracked changes before you pass your document on to others. For more information about working with hidden text, see Chapter 2, “Mastering Document Fundamentals.” For more information about accepting and rejecting tracked changes, see Chapter 27, “Revising Documents Using Markup Tools.”



PREVIEW

                                                                          

Not a subscriber?

Start A Free Trial


  
  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint