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Chapter 28. Addressing Document Protecti... > Controlling Restrictions for Parts o...

Controlling Restrictions for Parts of Documents

Protecting a document from changes doesn’t have to be an all-or-nothing affair. With a little planning, you can allow selected groups and users to freely edit certain sections of your document after you restrict the entire document by using the Comments or No Changes (Read Only) editing restriction.

When you choose either the Comments or No Changes (Read Only) option, the Protect Document task pane changes to show the Exceptions section, which lists access level groups (Everyone, Full Control, and Change) and a list of individual users who are permitted Full Access or Change permissions for the document, as shown in Figure 28-9. At this point, you can select portions of the document and use the Groups check boxes, in the Exceptions section, to specify which users can edit the selected portions of the document. You can make multiple selections for various user combinations throughout the document. For instance, you could select one area (or a number of areas by pressing Ctrl and selecting blocks of text), and specify that a particular set of individual(s) and/or group(s) can change that area or areas. Then, you can select other sections in the document text and assign another set of individual(s) and/or group(s) the ability to change this newly selected text. When you use multiple exceptions, the excepted text is offset in color-coded highlighting by default.


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