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Chapter 28. Addressing Document Protecti... > Suggesting That a File Be Opened as ...

Suggesting That a File Be Opened as Read-Only

As mentioned, you can attach a password to a document and thereby allow only certain people (the people who know the password) to modify the document. When a password is required to modify the document, those who don’t know the password can open the document in read-only mode only. In addition to configuring a password, you can also configure a document to display a dialog box suggesting that users open the document as read-only. When you configure this setting, users can choose whether they want to open the document in normal or read-only mode, without entering a password.

You might want to configure a document with the Read-Only Recommended option if the document is a template, for example, and you want to encourage users to use the template in read-only mode to ensure that they don’t inadvertently change the template. On the other hand, some users might have to modify the template at times, so you don’t want to make the template read-only in all cases.


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