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Q&A

Q1:I created some AutoText entries that I want to share with my co-workers. How do I do that?
A1: AutoText entries are stored in templates, so you need to give your co-workers access to the template containing the entries you created. Refer to “Copying Items from One Template to Another” in Hour 10 if you have to move your AutoText entries to the template that you want to share. Review “Sharing Your Template with Others” in Hour 10 if you need suggestions for ways to share your template.
Q2:The Insert, AutoText menu contains categories such as Attention Line, Closing, and Header/Footer. What are these?
A2: Each of these menu items leads to a submenu of “prefabricated” AutoText entries that come with Word. To use one of these entries, simply click in the desired location and choose it from the submenu. If the entries you have created are formatted with the Normal paragraph style, they will appear in the Insert, AutoText menu under the category Normal. If they aren't, Word is inconsistent about how it lists them in the menu, so it is simplest to create your entries using the Normal style and then apply other styles to the text after you've inserted entries in your document.
Q3:When I'm using the Find and Replace dialog box, I frequently spot things in my text that I want to edit. Do I have to close the dialog box before making these changes?
A3: No. The Find and Replace dialog box is one of the few dialog boxes that can remain open while you edit your text. Just drag the dialog box's title bar to move it out of the way, and then click in your text to deactivate the dialog box and activate your document. When you want to go back to using the dialog box, click its title bar to activate it again.


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