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Hour 14. Generating a Mail Merge > Choosing the Fields in Your Data Source

Choosing the Fields in Your Data Source

In this part of the mail merge process, you tell Word which document you want to use as your data source. You can either create a new data source or open an existing one.

The key step in creating a new data source is telling Word which fields you want to use. Typical fields are first name, last name, company, address, city, state, ZIP code, and so on. Include a field for any piece of information that you might want to use in your main document. For example, if you want to refer to the recipient's job title in your form letters, be sure to include a job title field. (When you are entering your records, as described in the next section, you can always leave a field blank if you don't have that piece of data for a particular recipient.)


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