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Hour 6. Formatting Characters > Applying Font Formatting

Applying Font Formatting

By default, Word applies a Times New Roman, 12-point font to your text. To make any changes to this default setting, you use one of the font-formatting features described in this hour. As you're exploring the different formatting options, keep these three points in mind:

  • In general, you need to select the text you want to format before issuing the formatting command. This is your way of telling Word exactly what text you want to format.

    There are two exceptions to the “select first” rule. First, if you're applying the font formatting to a single word, you can just click in the word without selecting it, and then issue the commands. The formatting is applied to the entire word. Second, if you haven't yet typed the text that you want to format, you can place your insertion point at the location where you want to type, turn on the font-formatting options, and then type your text. The text takes on the formatting you chose.


  • The easiest way to tell what font, font size, font style (boldface, italic, underline), and font color has been applied to a block of text is to click in it. The options in the Formatting toolbar show you the formatting that is in effect wherever the insertion point is resting.

  • If you want to apply the same font formatting to several blocks of text, a fast way to do it is to use the F4 key. F4, the repeat key, repeats whatever command you last issued. So if you used the Font dialog box to apply several types of font formatting to a heading, for example, you could then select the next heading, press F4, select the next heading, press F4, and so on. Each time you press F4, Word repeats the last command, which in this case is to apply all of the selections you made in the Font dialog box. (You can use F4 to repeat many other commands as well.)


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