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Hour 12. Working with Tasks and Notes > Assigning Tasks to Others - Pg. 215

Working with Tasks and Notes 215 When you right-click in the new item row, you have additional view options. The TaskPad View menu contains a list of six predefined views, including All Tasks, Today's Tasks, Active Tasks for Selected Days, and Overdue Tasks. You can also show or hide tasks that don't have due dates from this menu (see Figure 12.7). Figure 12.7. In addition to creating New Tasks and New Task Requests, you can enable the three-line AutoPreview on the TaskPad and change the current views on the TaskPad. Assigning Tasks to Others One nice feature of Outlook is the capability to assign tasks to others, sending them by email. Although it works best when everyone is using the same Exchange Server, anyone can use the feature. The person you assign the task to must also use Outlook (any version). You must send the task using RTF and when the recipient accepts it, it's added to that person's Tasks folder. Note Double-click on the recipient's name and select Send Using Outlook Rich Text Format in the Internet Format field to ensure that the task request is sent using RTF. You can send a task request by opening the New menu and choosing Task Request or Ctrl+Shift +U (see Figure 12.8). If you have a task form open and decide to assign it to someone, click the Assign Task button on the form and the additional fields used in a task request are added to the form. If you change your mind, click the Cancel Assignment button and the fields are removed.