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Q&A

Q1:My co-workers and I share our calendars but we can't see the details of some of the appointments. Why not?
A1: It sounds as if the Private box is checked on the General tab of the appointment form. When it's checked, you can see only that the appointment exists. If the owners of the appointments want to change the Private setting, they can use a Table view to group by Private field and drag appointments between the Yes and No groups.

To create a new view, select Define View from the Current Views command on the Advanced toolbar. Choose New and select Table View. Choose Group By and then uncheck Automatically Group By Arrangement. Choose All Mail Fields from Select Available Fields From at the bottom of the dialog, and then select Private from the Group Items By menu. Drag items between the Yes and No groups to change the Private setting.

Q2:We're using Exchange Server and we can't open each other's calendars using File, Open, Other User's Folder. Why not?
A2: Before you can see a shared calendar, you have to give the other people permission to see the calendar. The easiest way is through Tools, Options, Delegates and adding your co-workers as delegates.


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