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Part 2. Using Word > Task 5 How to Use Templates

Task 5 How to Use Templates

Use Word's templates to create documents quickly when you don't have time to format and design them yourself. A template is a ready-made document. Just fill in your own text. Word comes with numerous templates you can use. If you don't see a template that meets your specific needs, you can choose a template that is close, add your own design and formatting elements, and save the document as a new template. The next time you need the template, it's ready to go.

  1. Open the New Document Task Pane

    Choose File, New to display the New Document task pane. (You can't use the New button on the Standard toolbar as a shortcut. If you click the New button, Word assumes that you want to start a new document based on the Normal template and doesn't give you the chance to choose a different template.)

  2. Click the Templates Link

    Click the General Templates link in the New Document task pane. Word closes the New Document task pane and opens the Templates dialog box.

  3. Choose a Tab Category

    The Templates dialog box has several tab categories to choose from, such as Letters & Faxes. Depending on the type of document you want to create, click the tabs and see what is available. (Depending on how Word was installed and whether anyone has created new templates, the tabs and templates you see might differ from those shown here.)

  4. Choose a Template

    When you locate a template you want to use, select it by clicking just once on the icon; the Preview area lets you see what the design looks like. If you decide you like the template, double-click its name or select it and choose OK.

  5. Fill It In

    Word creates a new document based on the template you chose. Many templates, such as the one shown here, include placeholder text with instructions to Click here and type to help you fill in your text. You might also see some cross-hatched boxes. Word uses these for formatting purposes only: they won't print. Click the placeholder text and type your own text.

  6. Save, Print, and Close

    The text you typed replaces the Click here text. Continue replacing all the Click hereinstructions with the text you want in the document. When you have completed the document, use the regular methods to save, print, and close it.



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