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Part 2. Using Word > Task 24 How to Find and Replace Text

Task 24 How to Find and Replace Text

When you need to search your document for a particular word or phrase, don't bother scrolling and reading; use Word's Find command. This feature searches your entire document for the word or phrase you want. If you want to locate and change every occurrence of a word, use the Replace command. If you misspelled a client's name throughout a report, for example, you can quickly fix the mistake by using the Find and Replace feature.

  1. Find a Word or Phrase

    To perform a quick search of your document for a particular word or phrase, choose Edit, Find. This command opens the Find and Replace dialog box, with the Find tab displayed.



  2. Enter the Text

    In the Find what text box, type the text you want to search for (for example, type impeachment). If you want to specify search criteria, such as matching case or finding whole words only, click the More button to reveal search options you can choose. Select the options you want from the expanded dialog box.



  3. Conduct the Search

    Click the Find Next button to locate the first occurrence of the word or phrase. Word highlights the text in your document, and the Find and Replace dialog box remains open on your screen. Click Find Next again to search for the next occurrence, or click Cancel to close the dialog box.



  4. Find and Replace Text

    To find the text and replace it with new text, use the Replace command. Choose Edit, Replace to open the Find and Replace dialog box with the Replace tab up front.



  5. Enter the Text

    Type the word or words you're looking for in the Find what text box (such as shall), and type the replacement text in the Replace with text box (such as will). If you want to specify any search criteria, click the More button and select from the available options.



  6. Search and Replace

    Click the Find Next button to locate the first occurrence. Word highlights the text in the document. Click the Replace button to replace the highlighted text with the new text. Click Replace All to replace every occurrence in the document, or click Find Next to ignore the first occurrence and move on to the next.




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