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Part 2. Using Word > Task 18 How to Use Headers and Footers

Task 18 How to Use Headers and Footers

A header is text that appears at the top of every page; a footer is text that appears at the bottom of every page. You might want to use headers and footers to display the title of your document, your name, the name of your organization, and so on. You can also insert fields in headers and footers—a field is a holding place for information that Word updates automatically, such as the current date or the page number of a multipage document.

  1. Choose Header and Footer

    To add a header or a footer to a document, open the View menu and select Header and Footer.



  2. Enter Header Text

    Word switches to Print Layout view, places the insertion point in the header area, and displays the Header and Footer toolbar. You type and format text in a header or footer just as you would normal text. By default, Word places the cursor in the header section. Type any header text. (You might have to zoom your view with the Zoom percentage button on the Standard toolbar.)



  3. Enter Footer Text

    To create a footer, click the Switch Between Header and Footer button on the Header and Footer toolbar to place the insertion point in the footer area. You can switch between the header and footer by clicking this button. In the footer area, type the text you want to see at the bottom of every page.



  4. Insert Fields

    You can select built-in header and footer entries from the AutoText button on the Header and Footer toolbar, or you can insert fields. For example, click the Insert Date button to insert a field for the current date. Click the Insert Time button to insert the current time. To add both to a single header line, press the Tab key to space out the entries, as shown here.



  5. Close Header and Footer

    Click the Close button in the Header and Footer toolbar to return to the body of the document.



  6. View Headers and Footers

    Headers and footers aren't visible in Normal view, but you can see them in both Print Layout view and in Print Preview.




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