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Part 2. Using Word > Task 15 How to Create Columns

Task 15 How to Create Columns

If you're creating a newsletter or brochure with Word, consider formatting the text into columns, similar to a newspaper or magazine. Word's columns are newspaper-style columns, which means that the text flows to the bottom of a column and then continues at the top of the next column. Newspaper columns are different than columns you create with tabs and tables; the text in newspaper columns flows from column to column without your having to adjust the tab settings.

  1. Select Text

    If you want a certain portion of your document treated as columnar text, you can first select the text you want to format into columns. Then choose Format, Columns to open the Columns dialog box.



  2. Select a Column Type

    In the Presets area, click the column style you want to use, such as Two or Three. Use the Width and spacing options to set an exact measurement for the columns and the space between them (or go with the default settings). The Preview area lets you see what the columns will look like.



  3. Apply To

    To apply the column format to a specific area, click the Apply To drop-down arrow and choose the extent to which the columns should apply in the document. For example, choose Whole Document if you want the entire document to use columns. If you selected the text you want to apply columns to in Step 1, you do not have to choose an Apply To option here.



  4. Close the Dialog Box

    Click OK to close the dialog box and apply the column format to your text.



  5. Make Quick Columns

    Another way to set columns is with the Columns button on the Standard toolbar. Select the text you want to apply columns to, and then click the Columns button on the Standard toolbar and drag to select the number of columns you want to use.



  6. View the Column Format

    When you release the mouse button, the columns are assigned. Word displays the columns in Print Layout view, the best view for seeing columns in Word. In this figure, the view is zoomed to see the whole page onscreen; notice that only the text selected in Step 1 is in columns.




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