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Part 4. Using PowerPoint > Task 6 How to Add and Edit Slide Text

Task 6 How to Add and Edit Slide Text

After you have started a presentation, you're ready to start entering text. Your slides will have one or more text boxes; some of these text boxes might include placeholder text. Placeholder text is simply default text included to give you some ideas about content and the overall appearance of the slide. You can add and edit text in Normal view. This task shows you how to edit text in the Outline tab and directly on the slide. To learn how to add new text boxes, see Task 8, "How to Add New Text Boxes."

  1. Select Outline Text

    To edit text in the Outline tab, first click the slide number you want to edit. Next, select the placeholder text you want to replace. You select text in PowerPoint just as you do in Word or Excel: Click the mouse at the beginning of the text, hold down the left mouse button, and drag to select the text. You might have to resize the pane to see all the outline text.



  2. Enter Text in Outline View

    Type your new text. The selected text is replaced by the text you type. Use the Delete key to delete characters to the right of the insertion point, or use the Backspace key to delete characters to the left.



  3. Use the Outlining Toolbar

    You can use the Outlining toolbar to help you edit outline levels. To display the toolbar, choose View, click Toolbars, Outlining.



  4. Change Outline Levels

    The Outlining toolbar appears as a vertical toolbar to the left of the Outline tab. Use the buttons on the toolbar to change outline levels, such as demoting or promoting a level.



  5. Select Slide Text

    You also can enter and edit text directly on the slide. Click the text box you want to edit; selection handles surround the text box.



  6. Type New Slide Text

    Select the placeholder text you want to replace and type the new text. The placeholder text is replaced with your new text. Use the Delete key to delete characters to the right of the insertion point, or use the Backspace key to delete characters to the left.




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