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Part 4. Using PowerPoint > Task 19 How to Create Speaker Notes and Handouts

Task 19 How to Create Speaker Notes and Handouts

To make your presentation professional, polished, and organized, you can make speaker notes to assist you with the slide show and handouts for your audience. Speaker notes can help you organize your thoughts, make sure that you cover all the important points, and ensure that you have a cohesive presentation. You can add notes in Normal view, or you can switch to Notes Pages view. In Notes Pages view, speaker notes include a picture of the slide and an area for typing in your own notes. After you complete notes for the entire presentation, you can print them out along with audience handouts. In this task, you learn how to add notes in both views.

  1. Add Notes in Normal View

    Click the Normal view button and display the first slide in your presentation. Click inside the Notes pane in the lower half of the window and start typing your notes for that particular slide. To print your notes, skip to Step 6.



  2. Add Notes in Notes Page View

    To switch to Notes Page view, choose View, Notes Page.



  3. Enter Note Text

    Click inside the Notes text box in the lower half of the window and start typing your notes for that particular slide.



  4. Use the Zoom Tools

    If you're having trouble seeing what you type, use the Zoom drop-down list on the Standard toolbar to zoom in closer: try 100%.



  5. Click Next Slide

    When you finish writing notes for the current slide, click the Next Slide button to continue to the next slide in the presentation.



  6. Prepare to Print

    Continue entering notes for each slide in the presentation. When you're ready to print the notes, choose File, Print.



  7. Select Notes Pages or Handouts

    In the Print dialog box, click the Print what drop-down list box and choose Notes Pages. To print handouts instead, choose Handouts. Click OK to print your selection.




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