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Part 4. Using PowerPoint > Task 11 How to Insert a Table in a Slide

Task 11 How to Insert a Table in a Slide

One way to organize and present information in a slide is to use a table. PowerPoint tables work similar to Word or Excel tables: Columns and rows intersect to form cells in which you can enter data. Depending on the presentation you're making, some layouts include tables automatically. Other times, you might want to insert a table yourself. In this task, you'll learn how to use both methods to add tables to your presentation.

  1. Use a Table Layout Object

    If your slide layout has a preset table object box, double-click the box and skip to Step 3. If the placeholder offers several content options, click the Insert Table button.



  2. Insert a New Table

    To insert a new table object, choose Insert, Table or click the Insert Table button on the Standard toolbar. The Insert Table dialog box opens.



  3. Define Columns and Rows

    Enter the number of columns and rows you want for the table. Click inside each text box and type a number or use the spin arrows to select a number. Click OK to close the dialog box.



  4. View the Table That Appears

    A table with the number of columns and rows you specified in Step 3 appears on the slide along with the Table and Borders toolbar. Here you see an example of a table with four columns and two rows.



  5. Enter Table Text

    By default, the cursor waits in the first empty cell, ready for you to enter data. Start typing to enter data in the first cell. Press Tab to move to the next adjacent cell on the right, or use the keyboard arrow keys to move around the table cells.



  6. Finish the Table

    When you've filled each cell of the table, click outside the table to see how it looks in the slide.




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