Use Outlook's Contacts folder to build a database of contacts such as co-workers, relatives, vendors, or clients. You can enter all kinds of information about your contacts, including addresses, phone numbers, e-mail addresses, and so on. After you enter a contact, you can quickly fire off an e-mail message, have your modem dial the phone number for you, or display a map to the address. You can associate any item with a contact—such as a task, appointment, or meeting—and then display a history of such activities. To begin entering contacts, click the Contacts icon on the Outlook Bar.
Use the File As List
Click the File as drop-down arrow and choose how you want to file your contact—by last name or first name. This field helps you sort your Contacts list, so sorting by last name is usually best. If filing by a name isn't helpful, you can type a nickname or other identifier in this field, such as dentist or plumber.
Use Arrow Fields
Outlook provides multiple fields for entering numerous phone numbers for a contact. However, if you don't see what you need, click the down arrow next to a field and select an option such as Business 2. You can enter multiple items in one field and switch between them using the down-arrow list. You can enter a business and home address this way as well.
Enter E-Mail Address
Enter the contact's E-mail address. Use the drop-down arrow to enter any additional e-mail addresses. Enter the contact's Web page address, which you can use to launch Internet Explorer. Enter an IM address, which you can use to send instant messages through the MSN Messenger service.