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Part 6. Using Outlook > Task 4 How to Schedule an Event

Task 4 How to Schedule an Event

An event is any activity that lasts the entire day, such as an anniversary, a conference, a trade show, or a birthday. An event appears as a banner at the top of the scheduled date, rather than in the appointment area. Unlike appointments and meetings, events are normally listed as "free" time when viewed by others. However, if an event (such as a conference) will keep you busy so that you shouldn't be scheduled for other things, change the event to "busy" time in the Event window.

  1. Open the Event Window

    To schedule an event, open the Actions menu and choose New All Day Event. The Event window opens.



  2. Enter the Event Title

    The Event window resembles the Appointment window. Start by filling in a title for the event in the Subject text box and entering a location (if applicable) in the Location text box.



  3. Enter Start and End Times

    Use the Start time and End time drop-down lists to specify a time frame (the number of days) for the event.



  4. Set Other Options

    Set a Reminder if you like—if you want to be reminded at a time that isn't listed in the drop-down box, just type it in! If you want, use the Show time as list to display the time as "busy" on your schedule so that others can't schedule this time for you. Select a Label for the event and type any notes.



  5. Save and Close

    When you have finished filling in the event details, click the Save and Close button to close the Event window.



  6. View the Event

    The event now appears as a banner at the beginning of the day in the schedule pane (use Day view to see it clearly).




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