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Part 6. Using Outlook > Task 1 How to Get Around the Outlook Window

Task 1 How to Get Around the Outlook Window

The Outlook window is similar to other Windows programs, with a few unique exceptions, such as the Outlook Bar on the left side of the window. Use the Outlook Bar to access each Outlook component. Outlook's components are organized into folders, represented by icons on the Outlook Bar. When you click a component, such as Inbox, the appropriate folder opens in the work area. Take a few minutes to acclimate yourself to Outlook before you use it for the first time.

  1. Use the Outlook Bar

    To open an Outlook component, click the appropriate icon in the Outlook Bar. To open the Contacts feature, for example, click the Contacts icon. If necessary, use the scroll button at the end of the bar to view more icons.

  2. Use Group Buttons

    The Outlook Bar has two group buttons for organizing your folders and shortcuts: Outlook Shortcuts (which holds icons for each of the Outlook components) and My Shortcuts (which contains icons for message drafts, outgoing messages, sent items, and shortcuts to personal folders). To display the icons in a particular group, click its button.

  3. Display the Folder List

    Another way to view Outlook's components is with the Folder List. Choose View, Folder List from the menu bar, or click the Folder List drop-down arrow in the work area. The Folder List displays each Outlook folder, including any you create to organize Outlook items. (Click the Pushpin icon to keep the Folder List open onscreen.)

  4. Change Views

    Some of the Outlook components enable you to change your view of the information presented. With the Calendar, for example, you can see your schedule by Day, Work Week, Week, and Month. To change a view, use the View menu or click the appropriate view button on the toolbar.

  5. Use Outlook Today View

    Click the Outlook Today icon on the Outlook Bar to see an overview of incoming and outgoing messages, appointments, meetings, and tasks. The items displayed are actually hyperlinks to other Outlook items. Click an appointment, for example, to view the details of the appointment.

  6. Find Outlook Contacts

    Use the Find a Contact box in the toolbar to quickly look up a name in your Contacts database (learn more about adding contacts in Task 7, "How to Create a New Contact"). Click inside the text box and type the person's name, first or last. Press Enter, and Outlook displays the Contact form with details about the person.



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