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Part 6. Using Outlook > Task 13 How to Attach a File to a Message

Task 13 How to Attach a File to a Message

You can attach files of any type to Outlook messages. You can send your boss the latest sales figures from your Excel worksheet, for example, or pass along a Word report to your colleague on the Internet. You can also attach other Outlook items, such as a contact or note. When you attach a file to a message, its name appears in the message header. The recipient can open the file to view it, or save the file to open later. Keep in mind, however, that the recipient must have the appropriate program to view the file. If you send a PowerPoint presentation to a co-worker, for example, he must have PowerPoint (or its viewer) installed in order to view the file.

  1. Click Insert File

    After you compose the message to which you want to attach a file, click the Insert File button on the message toolbar. The Insert File dialog box opens.



  2. Locate the File

    Use the Look in drop-down list to locate the folder or drive in which the file you want to attach is stored.



  3. Select the File

    From the list box of files in the selected folder, select the file or files you want to attach to the message and click Insert.



  4. The File Is Attached

    The filename appears in the message header. You can now send the message—and the file attached to it.



  5. Attaching Outlook Items

    To attach an Outlook item to a message, open the Insert menu and select Item. The Insert Item dialog box opens.



  6. Locate the Item

    Open the folder in which the item is stored and select the item. If you know that the recipient uses Outlook, choose Attachment. Otherwise, choose Text only. Click OK and send the message and its attachment.




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