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Part 6. Using Outlook > Task 12 How to Reply to or Forward a Message

Task 12 How to Reply to or Forward a Message

You can reply to or forward any message. A reply, of course, is an answer to a message sent to you, and a forward is a message you have received that you send on to others. Outlook creates a reply or forward message that includes all the original text, although you can delete that text. When you view the original message, its header displays your action (reply or forward) and the date/time you took that action. You can click the header to view related messages—the original, your reply, the response to your reply, and so on.

  1. Click Reply

    To reply to a message, click the Reply button to open a Reply Message window. If the message you received contains names in the Cc box, you can send your reply to all the recipients by clicking Reply to All instead.



  2. Enter Your Reply

    The Reply Message window includes the text of the original message with the sender's name in the To text box. Select and delete any text you don't need to include. Type your response to the message.



  3. Send Your Reply

    When your reply is ready, click the Send button on the message window's toolbar to send the e-mail message on its way.



  4. Forward a Message

    To forward the open message to others, click Forward while viewing the message. The Forward window opens.



  5. Enter the Forwardee's Address

    In the To box, type the name of the person to whom you're forwarding the message. Add a note to the top of the message and select and delete any of the original text you don't want to include in the forwarded message.



  6. Send It Forward

    When the message is ready to be forwarded, click the Send button on the message window's toolbar.




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