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Part 6. Using Outlook > Task 9 How to Organize Items

Task 9 How to Organize Items

Outlook saves items you create in folders, such as the Inbox, Contacts, and Task folders. To organize items, you might want to create additional folders. For example, you could store all your personal e-mail in a subfolder of the Inbox called Personal. You can easily move Outlook items into new folders as needed. In addition, you can delete from the folders items you no longer need. The simplest way to organize items is to use the Folder List. To display it, choose View, Folder List. Because you can use the Folder List to change between Outlook components, you might want to hide the Outlook Bar to give yourself more room to work.

  1. Create a New Folder

    Click the arrow on the New button and select Folder. The New Folder dialog box opens.

  2. Enter a Folder Name

    Type a name for the new folder in the Name box.

  3. Select the Item Type

    Use the Folder contains drop-down list to choose the type of items you want to store in the folder.

  4. Select a Parent Folder

    Scroll through the Select where to place the folder list and select the folder into which you want to place your new folder. Click OK to close the dialog box, create the folder, and return to the Folder List.

  5. Move Items to the Folder

    Select the items you want to move to your new folder, drag them to the Folder List, and drop them on the new folder.

  6. Delete Items

    To remove items from a folder, select the items you want to delete and then click the Delete button. The items are moved to the Deleted Items folder. To empty that folder, right-click it and choose Empty "Deleted Items" Folder.



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