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Part 7. Using Office's Internet Tools > Task 6 How to Broadcast a Web Slide Sho...

Task 6 How to Broadcast a Web Slide Show

After creating a PowerPoint presentation, you can choose to print it out, save it as a Web site, or broadcast it over a local intranet or the Internet. Because you can add live video and audio, a broadcast slide show becomes a valuable tool for disseminating information in a widespread organization. The broadcast is saved in HTML format, so your audience needs a Web browser (IE 5.0 or higher) to view it, as well as access to the shared folder in which the broadcast files are saved (files are saved—however temporarily—even if you choose not to "save" the files for rebroadcasting). To create a professional presentation suitable for broadcasting, you'll need a computer equipped with PowerPoint 2002, a Web camera (to add live video), and a microphone (to add live audio).

  1. Begin Setup

    Start PowerPoint, open the presentation you want to broadcast, and choose Slide Show, Online Broadcast, Start Live Broadcast Now. You might see a message warning you that a program is trying to access Outlook's Contacts list. Click Yes. The Live Presentation Broadcast dialog box opens.

  2. Select the Broadcast

    Select the presentation you want to broadcast. To record the presentation so that it can be played back, make sure that the Record this live presentation option is selected. Click Broadcast.

  3. Enter a Title

    Type a Title and Description for the broadcast and your E-mail address in the boxes provided; then click Settings. This information will appear in an optional e-mail message that's sent to each participant you name. In addition, the Title appears on the opening page of the broadcast. The Broadcast Settings dialog box opens.

  4. Change Settings

    Change any settings you desire; then click OK. For example, you might choose to add only audio to your live broadcast or to include your speaker's notes as part of the presentation. Type the path to the shared folder to which you want to broadcast in the Save broadcast files in box. The HTML broadcast files are saved in this folder (even if you're doing a live unrecorded broadcast); if you create e-mail message invitations, a link to the home page's HTML file in this folder is sent to each participant—therefore, this folder must be shared and accessible to all participants. (The Advanced tab is used for presentations to large audiences—more than 10 viewers.)

  5. Click Start

    When you are ready to broadcast your presentation, click Start. If you're adding live video or audio, you'll be walked through some quick tests of your setup. After the testing is complete, click Start again to broadcast the presentation. At this point, your viewers should have received your e-mail invitation (see the hint on how to invite them), clicked the link to your broadcast, and been ready to view it in their Web browsers. (Until you click Start the second time, your users can see only the home page, waiting for the broadcast to begin.)

  6. View the Presentation

    The presentation is displayed in the user's Web browser. Any live video included in the presentation is displayed on the left. A late arrival can click View Previous Slides to review any slides he might have missed in a separate window. A user can send you e-mail feedback during the broadcast by clicking E-mail Feedback.



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