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Part 1. Using Common Office Features > Task 8 How to Open and Close Files

Task 8 How to Open and Close Files

If the program window is already open, you can use the Open dialog box to quickly open existing files you've saved. If you haven't started the program yet, you can use the Open Office Document command on the Start menu to open both the file you want and the program in which it was created. If you finish working with a file but want to keep the program window open, select the Close command. This closes only the file, leaving the program window open so that you can work on other files or start new ones.

  1. Use the Open Dialog Box

    To open a file from within a program window, choose File, Open. The Open File dialog box appears. You can also click the Open button—the one that looks like an open file folder—on the Standard toolbar, or choose from the file options in the task pane if it's open.


  2. Locate the File

    Locate the file you want to open. The list box displays the files stored in the default folder. To open a different folder in the list box, double-click the folder icon. You might have to use the Look in drop-down list to find the folder, or click a folder along the left side of the dialog box.


  3. Select the File

    When you find the file you want to open, double-click it or select it and click the Open button.


  4. Choose Open Office Document

    Another way to open files is with the Open Office Document command. This is a quick way to open both the file and the program window (if it's not already open). Click the Start button on the Windows taskbar and choose Open Office Document. The Open Office Document dialog box appears.


  5. Choose a File

    Locate the file you want to open. (Refer to Step 2 for information about navigating the folders in this dialog box.) Double-click the filename to open both the file and the program, or select the file and click Open.


  6. Close a File

    To close a file—but not the program window—choose File, Close. If you haven't saved your work, you're prompted to do so before the file is closed. Another way to close the file but not the window is to click the file's Close button, which is located directly below the program window's Close button.



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