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Part 1. Using Common Office Features > Task 7 How to Save Your Work

Task 7 How to Save Your Work

Once you've started work on an Office file, you'll want to save it so that you can open it again later. It's a good idea to save your work often in case of power failures or computer glitches. When you save a file the first time, you must give it a name. You can use up to 256 characters in a filename, uppercase or lowercase letters. You can choose a specific folder or disk to save the file to, and you can save it in a specific file format. All the save options are found in the Save As dialog box, which looks pretty much the same in all Office programs. After you've saved a file, subsequent saves don't require renaming (unless you want to save a duplicate of the file under a different name). So you don't have to reopen the Save As dialog box. Instead, just click the Save button on the toolbar.

  1. Save a New File

    To save a file for the first time, open the File menu and select Save or Save As. The Save As dialog box opens.


  2. Designate a Folder

    Choose the folder where you want to save the file. Use the Save in drop-down list to locate the folder, if necessary. To open a folder, double-click the folder icon in the large center pane. You can also open any of the folders displayed along the left edge of the dialog box by clicking the folder icon.


  3. Type a Filename

    Type a name for the file in the File name text box.


  4. Click Save

    Click the Save button to close the Save As dialog box. The file is saved with the filename you've specified and in the folder you've designated.


  5. View the Title Bar Name

    Notice that the program's title bar now reflects the name you assigned to the file in the Save As dialog box.


  6. Use the Save Button

    For subsequent saves of the same file, click the Save button on the Standard toolbar. All the changes you've made to the file will be saved. The program saves the current version of the file by overwriting the last version of the file. The filename doesn't change.



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