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Hour 20. Tracking Work on the Project > Using Project as a Management Tool

Using Project as a Management Tool

After work on the project is underway, you will find that your plan, like the blueprints, will be consulted constantly, and it will be revised as you discover new information about the tasks and the resources you assigned to them. Sometimes actual events even threaten to make the plan unravel, but having your schedule already entered in Microsoft Project makes it much easier to figure out how to get things back on track, as in the following examples:

  • If it appears that a task is going to take longer than you planned, and therefore delay other tasks and maybe even the finish of the project itself, you can enter the new estimated duration in Microsoft Project and see the calculated effects on other tasks and resource assignments. You can use Microsoft Project to try "what if" scenarios to find the best way to minimize the impact on the project's finish date and cost.

  • If a resource becomes unavailable or costs more than anticipated, you can quickly evaluate alternatives, including ways to substitute less expensive resources.

  • If you have to add a task to the schedule, you can add it, find ways to minimize the impact on the timeline and costs, and alert all those whom are affected by the change.


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