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Q&A

Q1:My company uses a specific timescale setting and labeling scheme on our Gantt Charts. After I apply a Zoom setting or click the Zoom In or Zoom Out toolbar buttons, how can I return to my custom settings?
A1: There is no way to create custom timescale settings and then quickly re-apply them in one step. Once you choose Zoom, Reset or click the Zoom toolbar buttons, your manual settings are lost. You will have to recreate them via the Format, Timescale dialog box. However, you can create a new Gantt Chart (View, More Views) and then view this copy onscreen anytime you want to experiment with zooming. This way, the original Gantt Chart will retain your manual settings and formatting changes in the copy won't affect the original.
Q2:Does the Grouping feature have any kind of onscreen counterpart to AutoFiltering? I'd like to be able to experiment with groups without having to return repeatedly to the More Groups and Group Definition dialog boxes.
A2: You can experiment with creating groups in an interactive way using the Customize Group By option. It's best to start by applying an existing group definition that you think might be close to what you'd like to see. Then choose Project, Group by, Customize Group By to display the Group Definition dialog box. Change the group settings as described in this hour, and then click OK in the dialog box. Your results will be applied immediately to the onscreen list. When you have just the display you want, open the Customize Group By dialog box again and click Save to name and save the definition for later use.
Q3:Can I apply a filter to a task list I've already filtered? I'd like to see only the critical tasks in a certain date range.
A3: You won't get the result you want if you apply the Critical filter and then the Date Range filter. Only the results of the second applied filter will be displayed. To see the list as you describe it, you will need to create a new, custom filter that combines and applies both sets of criteria at one time.
Q4:Can I create a very narrow focus on my list by applying a group definition to a filtered list?
A4: Yes, you can filter a grouped list, or filter first and then apply a grouping. Either way, the effect is to eliminate one or more headings from the grouped list. (The exercises below include this use of filters and groups.)


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