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Lesson 4. Using Outlook's Tools > Creating Custom Views

Creating Custom Views

You also can create custom views of the information in your Outlook folders. To create a custom view for one of your Outlook folders, follow these steps:

  1. Click the View menu, and then point at Current View. Select Define Views. A Define Views dialog box for the currently selected folder opens.

  2. Click the New button in the Define Views box. The Create a New View dialog box appears, as shown in Figure 4.7.

    Figure 4.7. You can create custom views for your Outlook folders.

  3. Enter a name for your new view and select a view type from the list in the Type of View box.

    The different view types that you can select for a custom view are described as follows:

    • Table View Presents items in a grid of sorts—in rows and columns. Use this view type to view mail messages, tasks, and details about any item.

    • Timeline View. Displays items as icons arranged in chronological order from left to right on a time scale. Use this to view journal entries and other items in this type of view.

    • Day/Week/Month View. Displays items in a calendar view in blocks of time. Use this type for meetings and scheduled tasks.

    • Card View. Presents items similar to cards in a card file. Use this to view contacts.

    • Icon View. Provides graphic icons to represent tasks, notes, calendars, and so on.

  4. After you've selected the type of view you want to create, click OK. A View Settings dialog box appears. In this box you determine which fields you want to have in the view, as well as the fonts and other view settings you want to use.

  5. After you've selected the fields and view settings, click Apply View. The items in the current folder appear in the new view.



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