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Corporate Email

If you select the Corporate email configuration for Outlook during the installation process, chances are that you will be using Outlook as a corporate email client over your company's network. If your company has a Microsoft Exchange server on the network, you will be using Outlook in an ideal environment. However, even if Exchange server is not used at your company, you will find that Outlook has been designed to work with other proprietary email systems such as Lotus cc:Mail.

Configuring Your Email Account

If you use corporate email, your network administrator will provide you with a mail account. You may or may not be allowed to choose your own username and password for the account. Your corporate email account will be configured as an account that appears in the Account dialog box. Using the Corporate email configuration allows you to take advantage of Outlook features such as the message recall, where you can recall a mail message that has not been opened by the recipient.

If you also want to send and receive Internet email using the corporate configuration, you must create an Internet email account. You can do this adding Internet email as a service.

To add an Internet email account to the Corporate Outlook installation, select Tools, Services. In the Services dialog box, click the Add button. The Add Service to Profile dialog box appears. (See Figure 3.4.) Click Internet E-mail on the list of services and then click OK. The Mail Account Properties dialog box appears. Provide the necessary account information and also provide the names of the POP3 and SMTP servers on the Server tab (these names are usually the same because most ISPs use one server to handle POP and SMTP). After you have provided all the necessary information, click OK.

The new Internet E-mail account will be added to the list of services. Click OK to close the Services dialog box. Outlook opens a message box to let you know that the new service will not be available until you close Outlook and then restart it.

Figure 3.4. You can add an Internet email account to the Corporate Outlook configuration.

Sharing Information

Working on a corporate network that uses Exchange Server enables you to publish contact lists or calendars to a Microsoft Exchange Server public folder. Collaboration is made easy in the Exchange Server environment, and when you use Outlook to schedule a meeting, the availability of all the participants can be checked and routed to you immediately. A number of third-party collaboration applications also exist, making the Exchange Server environment ideal for employees using Outlook as their collaboration client.

Using Outlook on an Exchange Server network enables a number of email features not available in the Internet Only email configuration. On a network, you can redirect replies, set message expirations, and even grant privileges to other users to monitor your email, calendar, contacts, and tasks.

Working on a corporate network also enhances your ability to share information between users. Any folder on your computer can be set up as a shared resource. Shared folders can serve as discussion folders, where individuals on the corporate network can post and read messages (see Figure 3.5).

Figure 3.5. Shared folders can be created on the network and used for group discussions.

Another plus of working on a network is that you can stay connected to the network throughout the day. There need be no concern over connect time as there is with an Internet dial-in account. Being connected to the network constantly not only means that corporate email will be downloaded to your computer periodically, but also that any incoming Internet email will also be downloaded throughout the day.


Using Net Folders on a Corporate Network If you are on a corporate network, you can still take advantage of Net Folders to share information with people over the Internet. Add Internet Folders as an Outlook service by selecting Tools, Services.

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