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Microsoft Outlook is a personal information manager (PIM). With Outlook, you can communicate throughout your office or over the Internet with email. You can also schedule meetings, create task lists for yourself and others, store documents in public folders, and launch Internet applications such as Microsoft Internet Explorer and Microsoft NetMeeting. Outlook provides accessibility and flexibility for you and your co-workers and friends.

The What and Why of Microsoft Outlook

Outlook can help you organize your work on a day-to-day basis. Using Microsoft Outlook, you can do the following:

  • Create task lists

  • Manage your calendar

  • Log phone calls and other important events in your journal

  • Make notes to remind yourself of important tasks

Additionally, Outlook can help you communicate with others and share your workload. When you and your co-workers use the combined features of Microsoft Outlook and Microsoft Office, you can

  • Schedule meetings and invite co-workers

  • Communicate with others using email

  • Import and export files

  • Share data and documents through public folders

  • Communicate with others over the Internet

Microsoft Outlook is easy to learn and offers many advantages and benefits in return. This book can help you understand the possibilities awaiting you with Microsoft Outlook.

This book concentrates on using Outlook on a Windows 98 workstation on which Microsoft Office is also installed. Note, however, that you can also install Microsoft Outlook on a computer running Windows NT 4.0.

Why Sams Teach Yourself Yourself Microsoft Outlook 2000 in 10 Minutes?

Sams Teach Yourself Microsoft Outlook 2000 in 10 Minutes can save you precious time while you get to know the program. Each lesson is designed to be completed in 10 minutes or less, so you'll be up to snuff in basic Outlook skills quickly.

Although you can jump around among lessons, starting at the beginning is a good plan. The bare-bones basics are covered first, and more advanced topics are covered later. If you need help installing Outlook, see the next section for instructions.

Installing Outlook

You can install Microsoft Outlook to a workstation running Windows 95, Windows 98, or Windows NT 4.0. (Outlook will not run on a computer running Windows for Workgroups, Windows 3.x, or Windows NT 3.5.) In addition, you can install Outlook in conjunction with Microsoft Office 97, or you can install just the Outlook program.

To install Outlook, follow these steps:

Start your computer and insert the Microsoft Office CD-ROM in the CD-ROM drive.

  1. Start your computer and insert the Microsoft Office CD-ROM in the CD-ROM drive.

  2. Choose Start, Run. Alternatively, open the CD-ROM and choose the Setup icon.

  3. In the Run dialog box, type the letter of the CD-ROM drive and follow it with setup (for example, e:\setup). If necessary, use the Browse button to locate and select the CD-ROM drive and the setup.exe program.

  4. When Setup prompts you, enter your name and organization. Confirm that they are correct.

  5. Choose either the Upgrade Now or the Custom option.

  6. Follow the onscreen instructions to complete the installation.

The new Microsoft Installation Interface lists an icon for each of the Office products available on your CD-ROM, such as Outlook. A plus symbol next to a particular software application enables you to open and view all the components for that application. You have the option of clicking a particular component and then choosing from a menu how you want the component installed: Run From My Computer (meaning it is installed on your PC); Run From CD (the component is run from CD, so make sure you keep it in the CD-ROM drive); and Installed on First Use (the component is not installed from the CD until you use the component for the first time).

After you complete the installation from the CD, you are ready to run your Office applications.

When you start Outlook for the first time on your computer you will be asked if you want to configure Outlook for Internet E-mail Only or Corporate E-mail (a third choice is available for no email). Lesson 3, "Understanding the Outlook Configurations," discusses the effect that these two different configurations have on Outlook functionality. You may want to review Lesson 3 briefly before selecting your installation.

Microsoft also offers software upgrades via their Web site. You can download updates and fixes for Outlook and the other Microsoft Office applications. Go to http://www.microsoft.com/Office. Use the search feature on this page to locate additional information and updates related to Outlook.

Conventions Used in This Book

To help you move through the lessons easily, these conventions are used:

Onscreen textOnscreen text appears in bold type.
Text you typeInformation you need to type appears in bold blue type.
Items you selectCommands, options, and icons you select and keys you press appear in colored type.

In telling you to choose menu commands, this book uses the format menu title, menu command. For example, "Choose File, Properties" means you should "open the File menu and select the Properties command."

In addition to those conventions, Sams Teach Yourself Microsoft Outlook 2000 in 10 Minutes uses the following icons to identify helpful information:

Plain English

New or unfamiliar terms are defined in (you got it) "plain English."

Timesaver Tips

Read these tips for ideas that cut corners and confusion.

Panic Button

This icon identifies areas where new users often run into trouble; these tips offer practical solutions to those problems.

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