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Lesson 6. Creating Mail > Formatting Text

Formatting Text

You can change the format of the text in your message to make it more attractive, to make it easier to read, or to add emphasis. Any formatting you do transfers to the recipient with the message if the recipient has Outlook or another email client that can work with Outlook Rich Text (formerly known as Microsoft Exchange Rich Text) or HTML messages. However, if the recipient doesn't have an email package that can handle these special message formats, formatting may not transfer. Many Internet email clients do not offer this capability. Most corporate email clients, such as Lotus Notes and Novell GroupWise, do allow the sending and receiving of messages in Rich Text Format. You should keep in mind that if you send a Rich Text or HTML message to a person who has an email client that cannot handle special formatting, they will receive the message in plain text.

Note

Outlook Rich Text (Exchange Rich Text) A special email format developed by Microsoft for use with Microsoft mail systems. Outlook 2000 can send and receive messages in the Exchange Rich Text format. This allows you to send and receive messages with special formatting such as bold, italic, fonts, and other special characters and graphics.

HTML Hypertext Markup Language is used to design Web pages for the World Wide Web. Outlook 2000 can send messages in this format, providing you with a number of formatting options.



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