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Lesson 23. Archiving Items > Using AutoArchive

Using AutoArchive

You can set an option in Outlook to automatically archive your mail messages into files periodically. The AutoArchive feature cleans your Inbox for you but saves the specified messages in an archive file. AutoArchiving is very similar to the "backup" procedure that you use to compress and save files in case your computer crashes and you have to resort to disaster recovery. Mail messages are compressed and saved in a file that can then be transferred to a storage device such as a diskette or other removable drive (for example, an Iomega Zip drive or Imation Superdisk) for safekeeping.

Note

Archive To save items to a file that you can open at any time and print, view, or otherwise use. You might, for example, want to archive some of your mail messages to keep for your records instead of leaving those messages in your Inbox. Items that you select to archive are removed (deleted) from the folder that they resided in and are placed in an archive file.



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