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Checking Your Grammar

Word can check the grammar of the text in your document, flagging possible problems so that you can correct them if necessary. Following are the required steps:

  1. Select Tools, Spelling and Grammar, or press F7. The Spelling and Grammar dialog box appears (refer to Figure 8.1). Make sure the Check Grammar check box is selected.

  2. When Word locates a word or phrase with a suspected grammatical error, it displays the word or phrase and its surrounding text in the dialog box; the word is highlighted in green and there is a description of the suspected problem above the text. In Figure 8.2, for example, the word want is highlighted and the problem Subject-Verb Agreement appears. Suggested fixes, if any, are listed in the Suggestions list box. Then your options are as follows:

    • To manually correct the error, edit the text, then select Change.

    • To use one of the suggested replacements, select it in the Suggestions list box and select Change.

    • To ignore this instance of the problem, select Ignore.

    • To ignore this instance and all other instances of the problem in the document, select Ignore All.

  3. Word checks spelling at the same time it is checking grammar. Deal with spelling errors as explained earlier in this lesson.

  4. Repeat as needed. When the entire document has been checked, Word displays a message to that effect. Or, you can select Close to grammar checking early.


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