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Modifying Columns

You can modify existing columns, change the number of columns, change column widths, and change the spacing between columns. Use the following steps:

  1. Move the insertion point to any location in the columns that you want to modify.

  2. Select Format, Columns to open the Columns dialog box (refer to Figure 21.2). The options in the dialog box reflect the current settings for the columns you selected.

  3. To apply a different predefined column format, click the desired format in the Presets area of the dialog box.

  4. To change the width or spacing of a specific column, enter the desired width and spacing values—or click the arrows—in the column's Width and Spacing text boxes. The Preview box shows you how the settings will look.

  5. For equal width columns, select the Equal Column Width option, then specify the width and spacing for all columns under Col#1. For unequal width columns turn off the Equal Column Width option, and then specify the width and spacing for each column individually.

  6. Select OK.


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