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Lesson 9. Using the Calendar > Understanding Calendar Entries

Understanding Calendar Entries

As explained in Lesson 8, "Setting Mail and Calendar Preferences," some calendar entries (Appointments, Meeting Invitations, and Events) affect your free time availability. Although others might not be able to view your calendar, they might be able to check your schedule to find out if you are available. Check with your Domino administrator if you have difficulty seeing the free time of others, or if others have difficulty seeing your free time. There are several types of calendar entries you can create:

  • An Appointment is an entry in your calendar that does not include the process of inviting others in Notes. Appointments can have a start and time, can be set to repeat, and can be marked private so that even those with access to your calendar cannot read the particulars about private appointments.

  • Meeting Invitations are appointments in which you include and invite others from your organization. If those you invite are part of your Domino Mail system, Meeting Invitations are distributed to the participants'Inboxes. Meetings also appear on the calendars of invited participants when the participant has accepted the invitation. Like appointments, meetings have time values, have a beginning time and ending time within one calendar day, and can be set to repeat. You can smeeting invitations to people over the Internet and they will receive a text message, but not all of the formatting and graphics you see in the Notes form.

  • All Day Events have a duration of at least one full day. Unlike appointments and invitations, you cannot specify a start time or time. Events are typically used to schedule vacations, seminars, conventions, and the like.

  • An Anniversary is an occasion that has no time value such as a birthday, working holiday, or payday. Anniversaries do not affect your free time. Anniversaries appear on your calendar only and can be set to repeat.

  • Reminders are notes to yourself that display on your calendar on the time and date you assign to them. Reminders have a beginning time, but no time value (that is, no ending time). They display on your calendar only, and can be set to repeat. One common use is a reminder to make a phone call. Do not confuse Reminders with Alarms or To Do's.


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