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Lesson 20. Saving, Opening, and Finding ... > Saving, Opening, and Using Items

Saving, Opening, and Using Items

Generally, when you finish adding a new task, appointment, meeting, contact, or other item, Outlook automatically saves that item for you or you're prompted to save the item yourself. You can also save most items in Outlook for use in other applications by using the Save As command. After you save an item by naming it, you can open that same item and edit, print, or otherwise use the saved file in Windows applications that support the file type. You might save an item—a journal entry or appointment page, for example—so you can refer to it later, edit the original, or keep it as a record.

Save As

When you save an item using the File, Save As command, you can designate a drive, directory, and new filename for that item, as well as a file type.

File Type A file type is the same thing as a file format. When you save a file, you specify a file type that identifies the file as one that can be opened in specific applications. For example, the file extension .DOC identifies a file type that you can open in Word, and the extension .TXT represents a text-only format you can open in nearly any word processor or other application.



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