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Part VII: Beyond One Project, One Applic... > Exchanging Project Data with Other A...

Hour 21. Exchanging Project Data with Other Applications

In a number of situations, you will find it helpful to be able to export project data to other software applications or import data from other applications into Microsoft Project. For example, if you want to prepare a report or presentation about your project for a Web page or for a Microsoft PowerPoint presentation, you will have to export the data if you don't want to retype it. You also may want to export a picture of a Project view such as the Gantt Chart or the PERT Chart to be used in another application.

Similarly, you may want to use data already entered in another application as part of your Project document. For example, you could start a new task list by importing a list of tasks and dates created in a Microsoft Access database. You may already have a typed list of resources with their cost rates and email addresses in Microsoft Excel that you want to include in your resource pool. Importing the data directly into Project prevents typing errors and certainly saves you time. For small amounts of data, you can use the copy and paste facilities of the Windows Clipboard. Remember that pasting data from another application offers you the opportunity to paste dynamic links to the original source so that when the data source changes, the pasted copy of the data changes also. With that technique, you can link resource cost rates in Project, for example, to a pay-scale file in Excel or Access.

This Hour introduces you to Project's options for exchanging information with other file formats and software applications. The subject is too broad and too detailed to cover in depth in this book. This Hour shows you how to use a few of the features I think most readers of this book are likely to use. For complete coverage of the topic, refer to my more comprehensive book, Special Edition Using Microsoft Project 98, published by Que Corporation.


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