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Chapter 4. Formatting and Layout > NORMAL.DOT AND DEFAULT SETTINGS

NORMAL.DOT AND DEFAULT SETTINGS

Change the Default Font in Normal.dot

The Annoyance:

The default font in all my documents is too small to read. I can zoom in, but I shouldn't need to. Anyway, I want to use Arial as the default font.

The Fix:

It's easy to bend Word to your will. Start a new, blank document, choose Format → Font, select the font and size that suit you, click the Default button, and then click Yes in the confirmation dialog box to update the Normal template.

Change the Default Layout in Normal.dot

The Annoyance:

Okay, so I've fixed the default font. That's an improvement—but there's a long way to go. What about getting Word to start with the view and the zoom I prefer?

The Fix:

Your wish is my command—well, this time:

  1. Open Normal.dot. To find Normal.dot, choose Tools → Options, click the File Locations tab, and check the "User templates" readout. (The default location is the %userprofile%\Application Data\Microsoft\Templates folder.) Open this folder in a Windows Explorer window, right-click Normal.dot, and choose Open from the shortcut menu.

  2. Set the view and zoom you want.

  3. Choose File → Save, and then choose File → Close.

  4. Restart Word, and enjoy the difference.

Change the Default Margins

The Annoyance:

The default left and right margins are 1.25". Why aren't they the standard 1" used on most business documents?

The Fix:

Word uses 1.25" margins in case you want to write a letter. (Yes, this is apparently true.)

To change the default margins:

  1. Open a document based on Normal.dot. You can do so by simply starting Word (assuming you're using a normal startup) and choosing File → New Blank Document, or by clicking the New Blank Document button on the Standard toolbar.

  2. Choose File → Page Setup, and click the Margins tab if it's not displayed.

  3. Set the margins you want.

  4. If necessary, choose paper settings on the Paper tab or layout settings (such as the header or footer position) on the Layout tab. In Word 2000, the relevant tab is called Paper Size; there's also a Paper Source tab.

  5. Click the Default button, and then click the Yes button in the confirmation dialog box (see Figure 4-1).

Figure 4-1. Change the default margins in the Normal template to affect the margins in all documents based on it.


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