• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint

4.5. Pictures and Drawings

Word comes with so many graphics features, "Microsoft Word and Picture 2004" might have been a better name for the program. More and more often, the skilled use of pictures, drawings, and other embellishments is necessary in the creation of a comprehensive, readable document.

The Insert menu offers a long list of graphic objects that you can pop onto a Word page: clip art, scans from a digital camera or scanner, drawing objects called AutoShapes, and so on. Because this Insert menu is available in most of the Office programs, its graphic commands are described in Chapter 20.

4.5.1. Inline vs. Page Graphics

Using graphics in Word entails only a few special pieces of knowledge. First, you can specify how the existing word processor text interacts with each graphic—whether it wraps around or passes over or under the image. (That's the purpose of the Text Wrap commands described earlier in this chapter.)

Second, it's important to understand that you can paste a graphic in either of two ways:

  • As an inline graphic, one that sits right in the text. If you delete or insert text in preceding sentences, the graphic moves backward or forward as though it's just another typed character.

  • As a page graphic, one that's married to a particular spot on the page. If you add or delete text, nothing happens to the graphic; it remains where you inserted or pasted it.


Page graphics don't appear in Normal view, Outline view, or Master Document view. To see them, you must switch into Page Layout view, Online Layout view, or the print preview.

The distinction between inline and page graphics has been a source of confusion since Word 1. And Microsoft continues to fiddle with the design of the controls that let you specify which is which.

In Word 2004, the scheme is simple, as long as you understand the technical difference between the two kinds of graphics that Word handles.

  • Drawing objects always begin life as page graphics, floating on the page with no relationship to your text. (Drawing objects are graphics that you make yourself, right in Word, using the tools on the Drawing toolbar. They include AutoShapes, text boxes, arrows, rectangles, freehand lines, and so on.)

  • Pictures always begin life as inline graphics, embedded right in a line of text. (Pictures are images you import from other sources; they include Word's own Clip Art gallery, scans and other digital photos, Photoshop files, and the like.)


See Chapter 20 for more detail on the distinction Word makes between drawing objects and pictures.

4.5.2. Converting Inline Graphics into Page Graphics

Just because drawings start out floating on the page and pictures start out hooked into your text doesn't mean they have to stay that way. It's easy enough to convert an inline graphic into a page graphic or vice versa. Here's how:

  1. Double-click the graphic.

    In order to double-click a drawing, you obviously need to see the drawing, which means you need to be in Page Layout or Online Layout View. You can double-click pictures, and thus access all formatting tools, in any view except Outline or Master Document.

    In any case, the appropriate Format dialog box appears.

  2. Click the Layout tab.

    The dialog box shown in Figure 4-12 appears.

  3. To convert a page graphic to an inline graphic, click "In line with text"; to convert an inline graphic to a page graphic, click any of the remaining Text Wrap icons. Click OK.

    Word automatically switches views, if necessary, so that it can display the graphic in its new environment. Thus, your former inline graphic is now floating on the page in Page Layout view, or your former page graphic is now just another typed character in Normal view.


You can also select the picture, and then click the Wrapping title bar in the Formatting Palette. Click the Style menu button, and then select "In line with text."

  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint