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5.1. Comments

Often when reviewing someone else's document, you'll want to add comments without making them a part of the text itself. You'll have a query for the author, an idea, a suggestion, or a joke—the kind of thing that you'd write in the margin or on a sticky note if you were working on paper. Fortunately, the days of typing boldfaced or bracketed comments directly into the text are long over.

5.1.1. Adding Comments

To add a single comment in Word, select the applicable text and then choose Insert Comment (or press Option-


-A). Doing so triggers one of two things, depending on your selection in Word Preferences Track Changes. If you've turned on "Use balloons to display changes," your comment appears in a balloon at the side of the page. Otherwise, the Reviewing pane opens at the bottom of the document window, as shown in Figure 5-1, with an insertion point at the beginning of a new comment line marked with your name and the current date. Colored brackets (you can set the color at Word Preferences Track Changes) bookend the originally selected text. Type your comment, then press F6 to return to the main (upper) pane of the document window (or just click there).


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