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4. Editing Power Tools > 43. Cross-Reference Automatically

Cross-Reference Automatically

Using the Cross-reference dialog to insert references, particularly in a lengthy document, can be frustrating because it shows you only a few headings at a time. This hack shows you how to create references automatically, without a visit to the dialog.

Whoever decided that the Cross-reference dialog in Word (InsertReferenceCross-reference or InsertCross-reference, depending on your version of Word) should display only nine items at a time clearly didn’t have your best interests in mind. Most lengthy documents include more than nine headings, captions, or other items to reference.

In many cases, creating a cross-reference means converting static text into a dynamic reference by selecting it, then replacing it with the corresponding item from the Cross-reference dialog (as shown in Figure 4-27). But since there’s that nine-item limit, you’re in for some serious scrolling if you need to make many references. In a Sisyphean spiral, the longer your document is, the more references you likely need, and the longer it will take to find each item in that teeny, tiny list.


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