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Chapter 6. Advanced Word Processing > Footnotes and Endnotes

6.2. Footnotes and Endnotes

Footnotes, as any research scholar can tell you, are explanations or citations located at the bottom of each page, referred to by a small superscript number or symbol in the main text. (See Figure 6-3 for an example.) Endnotes are similar, except that they're listed together in a clump at the end of the document, instead of on each page. Word can handle each kind of annotation gracefully. Here's how to insert a footnote or endnote into your document:

  1. Click at the exact point in your document where you want the superscript note number to appear; choose InsertFootnote.

    The Footnote and Endnote dialog box appears, proposing a footnote. (Press the keystroke -E, or click Endnote, for an endnote instead.)

    If left to its own devices, Word will number your footnotes sequentially (1, 2, 3…). If you'd rather use a symbol (such as an asterisk), click "Custom mark" and type the desired symbol, or click the Symbol button and choose one from the various palettes.

  2. If you want nonstandard numbering, click Options.

    If you're some kind of radical, you may prefer Roman numerals, letters, symbols, or something else. In the resulting dialog box (see Figure 6-2), you can also choose where to place footnotes and endnotes: at the bottom of the page or immediately after the text, for instance. Click OK to close the box.

    Figure 6-2. The radio buttons on the All Footnotes and All Endnotes tabs let you choose where to start and restart the numbering. For instance, if you choose "Restart each page," the first footnote on each page will be marked "1."

  3. Click OK to close the Footnote and Endnote dialog box.

    Word opens up a pane at the bottom of the document window where you can type the actual text of the note. (To toggle between displaying and hiding the note pane in Normal view, choose View→Footnotes; in Page Layout view, no such shenanigans are necessary—the notes simply appear at the bottom of the page. You can edit them directly.)

    Word usually draws a horizontal line, a third of the way across the page, above your footnotes. If you'd like to edit this line to say, for example, NOTES:, choose Footnote Separator or Endnote Separator from the Footnotes pop-up menu (in the bar at the top of the note pane). Now edit the text (or line) that you find there. You could even make the line a different color, for example, or delete it entirely by clicking it and pressing Delete.

  4. Type your footnote.

    A footnote is often a citation—a reference to a specific book or article that provided your information. One standard format for citations is called MLA (Modern Language Association) style, and it looks like this:

    Watanna, Onoto, A Japanese Nightingale (New York, Harper & Brothers, 1901) 41.

    The definitive guide to correct MLA-style footnotes is the MLA Handbook for Writers of Research Papers (for high school and undergraduate students) or the MLA Style Manual and Guide to Scholarly Publishing (for graduate students, scholars, and professional writers); for more information visit http://www.mla.org.

  5. Repeat from step 1 to add more footnotes, or click Close to move the Footnotes pane out of your way.

    Each footnote is marked in your text by a small number or symbol, as specified by you. At any time, you can jump back and forth between the footnote symbol (in the main window) and the Footnotes pane by pressing F6.



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