• Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint

6.15. Data Merges

If the term data merge is new to you, perhaps it's because "data merge" is a kinder, gentler euphemism for its result: form letters. A data merge grabs information from a database, and uses that information to automatically fill in the blanks of a Word file ("Dear <<name>>, As a fellow <<city>> resident, I thought you might be interested in contributing <<income>> to our fundraiser"). In the example above, a data merge can effectively churn out what seem to be personal, individually written letters. Merging data can also create labels, envelopes, or a catalog.

Having Office X on your Mac puts you at a definite advantage: You get to use all the document-beautifying features of Word (see Chapter 3) to write the placeholder letter, and you have your choice of programs to organize the data. You can use an existing Excel file, your Entourage Address Book, a FileMaker Pro database, or a Word table to supply the data that you want plugged into the generic letter.


PREVIEW

                                                                          

Not a subscriber?

Start A Free Trial


  
  • Creative Edge
  • Create BookmarkCreate Bookmark
  • Create Note or TagCreate Note or Tag
  • PrintPrint